Owning and managing a multifamily property is more than just collecting rent—it’s about protecting your investment and providing a high-quality living experience for tenants. A proactive, well-organized maintenance schedule is one of the most effective ways to achieve this. It helps prevent costly repairs, preserves property value, and keeps tenants satisfied and renewing their leases.
Below is a recommended maintenance schedule that covers essential tasks like landscaping, cleaning, HVAC service, and more. Following this structured plan can reduce emergency repairs, improve property aesthetics, and keep everything running smoothly year-round.
Weekly Maintenance Tasks
- Lawn Mowing and Grass Care: Mow bi-weekly during the growing season (March–October). Edge walkways and flower beds every two weeks.
- Trash Area Cleanup: Inspect dumpster and trash enclosures weekly to prevent odors and pests.
- Common Area Cleaning: Sweep entryways, hallways, and amenities weekly. Spot-clean walls, doors, and windows as needed.
Monthly Maintenance Tasks
- Gutter and Downspout Check: Inspect and clean during spring and fall.
- Air Filter Replacement: Replace HVAC filters every 3–6 months based on system and tenant usage.
- Smoke & CO Detector Checks: Test all detectors and replace batteries as needed.
- Exterior Property Inspection: Walk the grounds to check for damage to lighting, siding, fences, or pavement.
- Pest Control: Perform preventative inspections and treatments in common areas.
Quarterly Maintenance Tasks
- Deep Cleaning of Common Areas: Professionally clean lobbies, stairwells, hallways, and elevators.
- Landscaping Maintenance: Trim shrubs, remove dead plants, refresh mulch, and plant seasonal flowers.
- Safety and Lighting Inspection: Test emergency lighting and replace burnt-out exterior bulbs.
Biannual Maintenance Tasks
- Gutter Clean-Out: Fully clean out in late fall and spring.
- Smoke Detector Battery Replacement: Replace all batteries every 6 months.
- Leaf Removal: Clear leaves from lawns and beds in fall.
- Power Washing: Pressure wash sidewalks, siding, and common areas.
- Exterior Paint & Caulking Inspection: Check for cracking or peeling and reseal as needed.
- HVAC System Check: Inspect units before summer and winter seasons.
Annual Maintenance Tasks
- Full HVAC Service: Have a licensed technician perform a full tune-up.
- Roof Inspection: Inspect for damage or leaks annually.
- Fire System Inspection: Test alarms, extinguishers, and sprinkler systems.
- Parking Lot Resurfacing or Striping: Repair cracks and repaint lines.
- Property-Wide Inspection: Evaluate mechanical, structural, and aesthetic systems.
Why a Regular Maintenance Schedule Matters
- Lower long-term repair costs
- Increased property value
- Higher tenant satisfaction and retention
- Fewer emergency service calls
- Compliance with safety codes
- Protection of your brand and reputation
Final Thoughts
A well-structured maintenance schedule simplifies property management while boosting profitability and tenant experience. Whether you oversee 10 units or 200, being proactive pays off.
At Botanical Property Management, we take a hands-on, preventative approach to managing multifamily assets. Contact us today to learn how we can tailor a custom maintenance plan for your property.
